How to Use a Password Manager

What is a Password Manager?

A password manager is an app that:

• Stores all your passwords securely
• Fills in passwords automatically
• Generates strong passwords for you
• Works across all your devices

You only need to remember one master password.

Why Use a Password Manager?

Without a password manager:

• You might reuse the same password
• You might write passwords on sticky notes
• You might forget passwords frequently
• Your passwords might be weak

With a password manager:

• Every account has a unique, strong password
• Passwords are encrypted and secure
• Logging in is faster and easier
• You never forget passwords

Setting Up a Password Manager

Your organisation may provide an approved password manager. Check with IT first.

Common Password Managers:

• Microsoft Authenticator (built into Microsoft 365)
• 1Password
• LastPass
• Bitwarden

Step 1: Create Your Account

• Download the password manager app
• Create an account with your email
• Set a strong master password

Important: Your master password must be:

• Long and strong
• Something you'll remember
• Never used anywhere else
• Never written down

Step 2: Add Your Passwords

Most password managers offer:

• Import from your browser
• Add manually one by one
• Capture when you log into sites

Step 3: Install Browser Extension

Install the extension for your browser to:

• Automatically fill in login forms
• Suggest saving new passwords
• Generate strong passwords

Using Your Password Manager Daily

Logging into Websites:

• Visit the website
• The password manager icon appears in the login field
• Click it to fill in your credentials
• You're logged in!

Creating New Accounts:

• When creating an account, click the password manager icon
• Choose Generate Password
• Use the suggested strong password
• It's automatically saved

Tips for Password Managers

Do:

• Use a strong master password
• Keep the app updated
• Use it for all your passwords
• Set up on all your devices

Don't:

• Share your master password
• Write down your master password
• Use an unapproved password manager for work accounts

Need Help?

For password manager help, contact helpdesk@netlumait.com.au or call 1300 521 162.