How to Set Up a Recurring Teams Meeting

Setting Up Recurring Meetings in Teams

Regular team catch-ups, weekly standups, or monthly reviews need recurring meetings. Here is how to set them up in Microsoft Teams.

Create a Recurring Meeting in Teams

From the Teams Calendar

• Open Microsoft Teams
• Click Calendar in the left sidebar
• Click New meeting (top right)

Add Meeting Details

• Enter a title for your meeting
• Add attendees in the Required or Optional fields
• Set the start time and end time for the first occurrence

Make It Recurring

• Click Does not repeat (below the date/time)
• Choose a recurrence pattern:

- Daily — every day or every X days - Weekly — same day(s) every week - Monthly — same date or day (e.g., first Monday) - Yearly — annual meetings - Custom — for specific patterns

Weekly Meeting Example

To set up a weekly team meeting every Monday at 9am:

• Set date to the first Monday
• Set time to 9:00 AM
• Click Does not repeat
• Select Weekly
• Ensure Monday is checked
• Set Recur every 1 week

Fortnightly Meeting Example

• Click Does not repeat
• Select Weekly
• Check the day of the week
• Change Recur every to 2 weeks

Monthly Meeting Example

For the first Tuesday of each month:

• Click Does not repeat
• Select Monthly
• Choose Day and select First Tuesday
• Set to recur every 1 month

Set an End Date (Optional)

You can set the recurrence to:

• No end date — continues indefinitely
• End by — stops on a specific date
• End after — stops after a number of occurrences

Add a Channel (Optional)

To hold the meeting in a Teams channel:

• Click Add channel
• Select the team and channel
• All channel members will see the meeting

Save the Meeting

• Review all details
• Click Save or Send
• All attendees receive the recurring invitation

Edit a Recurring Meeting

Edit One Occurrence

• Find the meeting in your Calendar
• Click on the specific date you want to change
• Click Edit
• Choose Edit this occurrence
• Make changes and save

Edit the Entire Series

• Click on any occurrence
• Click Edit
• Choose Edit series
• Changes apply to all future meetings

Cancel Occurrences

Cancel One Meeting

• Click on the meeting occurrence
• Click Cancel meeting
• Choose This occurrence
• Optionally add a cancellation message
• Click Send cancellation

Cancel the Entire Series

• Click on any occurrence
• Click Cancel meeting
• Choose All meetings in series
• Click Send cancellation

Common Recurrence Patterns

Every Weekday

• Select Weekly
• Check Monday through Friday
• Recur every 1 week

First Monday of Each Month

• Select Monthly
• Choose First Monday
• Recur every 1 month

Every Quarter

• Select Monthly
• Choose your preferred day
• Recur every 3 months

Specific Days Only

• Select Weekly
• Check only the specific days (e.g., Tuesday and Thursday)
• Recur every 1 week

Best Practices

Include an Agenda

Add a meeting agenda in the description so attendees know what to prepare.

Set Appropriate Duration

• Quick standups: 15-30 minutes
• Team meetings: 30-60 minutes
• Strategy sessions: 60-90 minutes

Consider Time Zones

If attendees are in different time zones, Teams will show their local times. Choose a time that works for everyone.

Add a Teams Link Automatically

Teams meetings automatically include a join link. You do not need to add it manually.

Mobile Setup

Teams Mobile App

• Open Teams app
• Tap Calendar
• Tap the + button
• Fill in meeting details
• Tap Does not repeat and set recurrence
• Tap Done or the checkmark

Need Help?

For assistance with Teams meetings or calendar setup, contact helpdesk@netlumait.com.au or call 1300 521 162.