How to Schedule a Microsoft Teams Meeting

Scheduling a Teams Meeting

There are several ways to schedule a Teams meeting.

From Microsoft Teams

Step 1: Open Calendar

• Open Microsoft Teams
• Click Calendar on the left sidebar

Step 2: Create New Meeting

• Click New meeting in the top right
• Or click on a time slot in the calendar

Step 3: Add Meeting Details

Fill in the details:

• Title: Give your meeting a clear name
• Required attendees: Add participants
• Date and time: Set when the meeting starts and ends
• Details: Add an agenda or description

Step 4: Send

Click Save to send invitations to all attendees.

From Outlook

Step 1: Create Meeting

• Open Outlook Calendar
• Click New Meeting

Step 2: Add Teams Link

• Click Teams Meeting in the toolbar
• A join link is automatically added

Step 3: Complete Details

Add attendees, subject, and time as usual.

Step 4: Send

Click Send to invite everyone.

Scheduling a Channel Meeting

For team-wide meetings in a specific channel:

• Open the channel
• Click Meet > Schedule a meeting
• Everyone in the channel will be invited

Recurring Meetings

For meetings that happen regularly:

• Create a new meeting
• Click Does not repeat
• Choose frequency (daily, weekly, monthly)
• Set end date or number of occurrences
• Save

Inviting External Guests

You can invite people outside your organisation:

• Add their email address to attendees
• They'll receive an invitation they can join from any browser
• They don't need a Teams account

Meeting Options

Customise your meeting settings:

• After creating the meeting, open it
• Click Meeting options
• Configure:

- Who can bypass the lobby - Who can present - Whether participants can unmute

Need Help?

For Teams meeting help, contact helpdesk@netlumait.com.au or call 1300 521 162.