Creating a Professional Gmail Signature

A well-designed email signature reinforces your brand and provides recipients with your contact information.

Step 1: Prepare Your Logo

Before starting:

Use a small logo image (max 200px wide recommended)
Host the image online (Google Drive, your website, or an image hosting service)
If using Google Drive, make sure sharing is set to "Anyone with the link"

Step 2: Open Gmail Settings

Open Gmail
Click the Settings gear icon
Click See all settings
Stay on the General tab

Step 3: Create a New Signature

Scroll down to the Signature section
Click Create new
Give your signature a name (e.g., "Work Signature")
Click Create

Step 4: Design Your Signature

In the signature editor:

Add your logo: Click the image icon, paste your image URL or upload
Add your name: Type your full name and make it bold
Add your title: Your job title and company name
Add contact details: Phone, email, website
Format as needed: Use the toolbar for formatting

Recommended Signature Layout

| Your Name | |---------------| | Job Title | | Company Name | | Phone: 1300 521 162 | | Email: yourname@company.com.au | | Website: www.company.com.au |

Step 5: Set Default Behaviour

Below the signature editor:

For new emails use: Select your signature
On reply/forward use: Select your signature (or leave blank for replies)

Step 6: Save Changes

Click Save Changes at the bottom of the page.

Tips for Professional Signatures

Keep it simple and clean
Use your brand colours sparingly
Include only essential contact information
Ensure your logo is not too large
Test by sending an email to yourself

Mobile Gmail Signature

The mobile Gmail app uses a separate signature:

Open Gmail app
Tap the menu (three lines)
Scroll down and tap Settings
Select your account
Tap Mobile Signature
Enter your text-only signature

Note: Mobile signatures do not support images.

Need Help?

Contact our helpdesk at helpdesk@netlumait.com.au or call 1300 521 162.

How to Create a Gmail Signature with Your Business Logo