How to Manage Your Storage Space

Checking Your Storage

Windows

• Open Settings
• Click System > Storage
• See breakdown of what's using space

Mac

• Click Apple menu > About This Mac
• Click Storage
• See colour-coded breakdown

OneDrive

• Click OneDrive icon in system tray
• Click Settings
• View storage used and available

Freeing Up Space

Quick Wins

• Empty Recycle Bin - Right-click Recycle Bin > Empty
• Clear Downloads - Delete old downloads
• Remove temporary files - Disk Cleanup (Windows)
• Uninstall unused apps - Settings > Apps

Windows Storage Sense

Let Windows clean up automatically:

• Settings > System > Storage
• Turn on Storage Sense
• Click Configure Storage Sense
• Set what to clean and when

Mac Optimise Storage

• Apple menu > About This Mac > Storage
• Click Manage
• Review recommendations:

- Store in iCloud - Optimise Storage - Empty Trash Automatically

Moving Files to Cloud

Save space by keeping files in the cloud:

OneDrive Files On-Demand

• Right-click OneDrive icon > Settings
• Enable Files On-Demand
• Files show but don't take local space
• Download when you open them

Free Up Space on Specific Files

• Right-click a file in OneDrive
• Select Free up space
• File stays in OneDrive but not on your computer

What's Using Space?

Large Files

Windows:

• Open Storage settings
• Click Temporary files or other categories
• See what's taking space

Duplicate Files

You might have multiple copies of the same file. Review and delete extras.

Old Downloads

Downloads folder accumulates:

• Installers for software
• Email attachments
• Old documents
• Delete what you don't need

Storage Best Practices

Save to Cloud

• Use OneDrive, not local storage
• Files don't fill your computer
• Always backed up

Regular Cleanup

Monthly:

• Review large files
• Clear downloads
• Empty recycle bin
• Delete old projects

Don't Save Everything

Ask yourself:

• Do I need this?
• Is there another copy?
• Will I ever open this again?

When You Need More Space

If you consistently run low:

• Consider external drive for archives
• Request more OneDrive space from IT
• Upgrade computer storage (contact IT)

Need Help?

For storage management help, contact helpdesk@netlumait.com.au or call 1300 521 162.