How to Schedule Emails in Gmail

Why Schedule Emails?

Scheduling emails lets you:

• Write emails when it suits you, send when it suits them
• Respect recipients' working hours
• Prepare communications in advance
• Send reminders at optimal times

Scheduling an Email in Gmail

Step 1: Compose Your Email

• Open Gmail
• Click Compose
• Write your email as normal (recipient, subject, message)

Step 2: Schedule Send

Instead of clicking Send:

• Click the dropdown arrow next to the Send button
• Select Schedule send

Step 3: Choose When to Send

Gmail offers quick options:

• Tomorrow morning (8:00 AM)
• Tomorrow afternoon (1:00 PM)
• Monday morning (8:00 AM) - appears on weekends

Or click Pick date & time to choose a specific date and time.

Step 4: Confirm

Click Schedule send to confirm.

Viewing Scheduled Emails

Find your scheduled emails:

• In the left sidebar, click Scheduled
• You will see all emails waiting to be sent

Editing a Scheduled Email

To make changes:

• Go to Scheduled folder
• Open the email
• Click Cancel send
• The email moves back to Drafts
• Edit as needed
• Schedule again or send immediately

Cancelling a Scheduled Email

• Go to Scheduled folder
• Open the email
• Click Cancel send
• The email moves to Drafts
• Delete from Drafts if no longer needed

Scheduling on Mobile

The Gmail mobile app also supports scheduling:

• Compose your email
• Tap the three dots menu
• Select Schedule send
• Choose your date and time

Tips for Scheduled Emails

• Consider time zones: If emailing interstate or overseas, calculate their local time
• Avoid weekends: Business emails sent on weekends may get buried
• Morning is often best: Emails sent early morning often get better responses
• Review before scheduling: Double-check recipient and content

Limitations

• Maximum scheduling is one year in advance
• Scheduled emails count against your sending limits
• If your account is inactive, scheduled emails may not send

Need Help?

Contact our helpdesk at helpdesk@netlumait.com.au or call 1300 521 162.